Some
of Our
Clients

Obtain a
a Free JCS
Demo

How to
Contact Us

FEATURES OF THE JCS FOR WINDOWS XP SOFTWARE

Inventory Control

User defined categories(up to five alpha numeric characters). Up to 7 alphanumeric character item number too.

Unique item or multi-quantity tracking capability.

Dot matrix or barcode tag printing. User chooses tag fields to print.

Complete Memo inventory tracking.

Inventory by Showcase tracking capability.

Basic item tracking to assist in targeting performance of certain types of inventory.

May set reorder levels or let software calculate reorder levels based on sales.

Markup by category or vendor can be automatically calculated.

Automatic rounding of selling price to nearest .95,1, 5,and 10 available.

May track 1/2 pairs of earrings.

Return to vendor tracking.

Inventory detailed sales history of each record available with record.

May have both retail and discount price tracking.

Actual cost and replacement cost option available.

There is a serial number field for watches.

May record weight, color and clarity of diamonds in mountings - and get reports too.

Assemble/breakdown inventory capability. May add misc. costs to assembled items.

Physical Inventory processing capability, including remote capture of barcode inventory if desired.

Numerous reports on both inventory and sales, many with both inventory and sales data on the same report for the ultimate in convenience.

Multi-Store Inventory and Sales Features

Headquarters has inventory for all stores on its system.

Transfer either individual items or entire invoices to branch stores.

May print tags for transferred items at time of transfer.

Transfer report accompanies items to branch store.

May send transfers by modem or disk.

When starting-up the system, all inventory may be entered at headquarters for branch stores and then pull each store's inventory file off of main system and put it on the branch's computer. Is a very efficient way to get started.

Branch store sales and transfers sent to headquarters via modem or by disk.

Sales Processing

May be either done at Point-of-Sale(POS), or at the end of the day(known as batch processing).

If POS may create two line message to print on sales receipt.

Discount and discount % may print on sales receipt if desired.

Either 40 column or standard receipts may be used.

Receipts may have logo preprinted or program will print your name and address.

Sales made to a customer's name are automatically recorded to customer's file - date, receipt #, category, item #, description, price paid, and type of sale.

You may enter some sales as Quick Sales, which you enter without a customer's name.

You may sell and redeem gift certificates.

You may enter returns and issue a credit memo if a receipt has a credit balance.(If you have in-store accounts receivable you may elect to have the credit applied to the customer's account).

You may split payments among cash, check, and credit cards.

You may sell an item and have it charged to a third party.This is good for insurance replacements, bridal purchases, and finance company sales.

Special order tracking available.

If POS, at end of the day you do cash drawer count and program records over/under for you.

You may view sales and payments received for the day at any time.(If you have the authority to do so).

Repairs, new layaways, new accounts receivable sales, and progress payments on layaways and accounts receivables are all entered from the sales receipt menu.

When making a new accounts receivable sale to an existing customer, a rating, credit limit, and available credit show on the screen before you begin the receipt.

A sales total report at the end of the day provides you with a journal entry that may automatically be posted to our General Ledger.

Commissions

Up to 4 salespeople may share in a sale on a sales receipt.

Split commissions may be done evenly or you may enter a specific dollar split.

You may choose to exclude employees from commission reports.

Each employee may have a different rate of commission.

Commission may be paid on gross sales or on profit.

You may pay commissions on total sales, with a sliding scale based on sales targets.

You may pay commissions on a sliding scale based on discount allowed.

Detailed or summary commission reports are available. The Summary report includes # of sales tickets written by each employee.

You may track productivity without paying commissions.

You choose which type of sales you pay commissions on. For example, if you don't want to pay on repairs you may exclude repairs.

What-if scenarios may be played out. The program will calculate commissions for you and then you can change the method and it will recalculate based on the new method retroactively.

Customer Tracking

Track detailed sales history and YTD sales and historical sales.

Track customer requests and follow-up date reports.

Household member tracking.

Assign salesperson responsibility to customers. Customer reports w/ b-days, anniversary, phone numbers for employees to use.

Name changes processed throughout receipt file.

Move sales history from one record to another in case of duplicate records.

May have up to three addresses and choose which one to send mailings to.

May have customer be a corporation and do mailings c/o contact at company.

Last sale date, customer since when, and whether or not to send mailings are recorded.

Comment section and optional second page of customer record available.

May assign a two character code that can group types of customers and generate either reports or mailings to these customers.

Report available on X number of best customers by YTD or Historical sales. Great if you want to send a mailing to a certain number of customers. This will tell you who to send the mailing to.

Report on sales by zip code, including how many customers in each zip code, and how many sales per zip code and per household in the zip code for a date range you request.

Mail merge capability. Create file to export to your word processing program for any of nine different types of mailings you can do. You will be told how many labels will print before you do a mailing.

May use labels from 1 to 4 across.

Usual birthday and anniversary labels, plus zip code range, alphabetical, YTD and historical sales dollars.

Items purchased labels allow for you to choose a vendor, type of jewelry, price range, and date range to do specifically targeted mailings. Very flexible feature.

Repairs

May print sticky label to put on repair job envelope.

Separate repair databases for jewelry and watch repairs.

Automatic calculation of charge may be done for both databases.

Track shop or employee responsible for jobs.

Detailed instructions and item description in repair record.

Track date-in, date promised, shops or employee date-out and due back.

Take deposits and record various costs.

Use parts from inventory that update cost automatically and adjust inventory.

Status reports available to track customers that need to be called with estimates and shops needing to be called with approval to proceed with work.

Numerous reports, including unfinished repairs, cost analysis, repairs due from-a-date to-a-date, and repairs ready but not picked up, among others.

When customer picks up repair, date picked up, receipt #, and amount paid is automatically written to the repair record.

Layaways

May have layaway as sale when last payment received, recognize each payment as part sale and part tax, or recognize the sale immediately.

Void layaways and issue credit memos.

Edit layaway sales receipts if the price changes. Saves a lot of time.

Set-up terms and send statements.

Use gift certificates and credit memos as payments on layaways.

Layaway inventory report for a vendor or all items.

Layaway status report for any or all employees, or all layaways. Employees responsible for layaways can follow-up easily on just their customers.

Status report for just those that have not made a payment since a date you enter.

When an item goes on layaway it is taken out of regular inventory and put into layaway inventory. Inventory record has field for Quantity on Layaway, and various analysis reports show how many items are on layaway.

Accounts Receivable

Customer may have two different types of receivable at same time, Revolving or Installment.

Revolving is very flexible. The program can calculate the minimum payment for you, or you can enter a due date and minimum payment that the program will recognize instead of calculating it for you. You may start interest whenever you want (except during month of purchase if customer has a 0 balance).

You may indicate that certain customers do not get statements.

You may make special notes in the customer's A/R record.

Detailed history or purchases and payments are kept.

Statements may be sent to 30, 60, 90, and 120 and older past due accounts so that you can have stronger messages on the statements for the past due accounts.

You may enter a delinquency date, and after that date if a payment has not been received, the customer is on a delinquency report that includes phone number.

A dunning record may be created, showing who was talked to, date, amount promised, when promised, and who spoke to customer and how long they talked.

An Aging Schedule gives you a report on all accounts with balances, and the amount that is current and amount that is past due in 30 day cycles up to 240 days past due.

You may close your monthly cycle before the end of the month. It's your choice.

When entering an installment account you pick the duration and the program will calculate the monthly payment. If you don't like the payment amount you can keep changing the duration until you get a payment that the customer likes.

You may write-off accounts and make recoveries.

You may add late charges to installment accounts.

Reports

The areas covered above have mentioned many of the reports that are available in the JCS FOR WINDOWS XP software. The next section of the brochure includes samples of some of the most useful reports available in our software. When you play with the Demo software you will see the many different types of inventory and items sold reports that may be generated. Reports by vendor, category, or all items may be sorted in many different ways, and may be summary or detailed reports.

One of the most important tasks that we have accomplished is to create all of our reports to run on standard sized paper and to be designed in an easy to understand format. We have seen many of our competitors reports and many are very hard to follow because the columns are staggered in such a manner that you can't tell what you are looking at. We go out of our way not to do that to our customers.

A new feature is the ability to create your own reports using Foxpro's Report Writer. Considering the numerous reports available this will not be necessary for most customers, however, it is an available option.

Specifications

Price and Availability

We offer from single store, single-user to multi-store, multi-user versions. Depending on the modules you require you can start from as low as $2495 and go up from there.

One year of support and updates are included. Continued support and updates cost 10% of the software price, or $500, whichever is greater.

Jewelry Computer Systems
1212 S. Naper Blvd., Suite 119
Naperville, IL. 60540

Phone: 1-800-621-2002
Fax: 630-355-1168
E-mail us at jcscraig@aol.com

Copyright © 1997-2006 by JCS. All rights reserved.
All specifications subject to change without notice.
The JCS logo and JCS FOR WINDOWS XP are registered trademarks of
Jewelry Computer Systems.
Other products and companies referred to herein are trademarks or registered trademarks of their respective companies or mark holders.